The documents and folders you store in OneDrive for Business are private until you decide to share them. You may want to share specific documents or folders with people who don't otherwise have access to the site. When you share documents and folders, you can decide whether to let people edit or just view them.
Note You can also share documents with external users (people that are not part of the college) by inviting them as “Guests,” or by creating and posting guest links.
In OneDrive for Business, there are two ways to share a document with everyone:
Note You may already have a Shared with Everyone folder that was provisioned for you.
The Share dialog box lets you select “Everyone except external users.” or sharing with “Everyone including external users”: people outside of your organization who have previously been invited to share documents as guests, either by you or by others in the college.
If you have a Shared with Everyone folder that was provisioned for you, everyone gets permission to edit documents that you put in the Shared with Everyone folder, unless you change the permission setting or unless your OneDrive for Business was created before June 2014. If your OneDrive for Business was created before that date, the Shared with Everyone folder started with View-only permissions. You can change the permission setting any time by following the instructions for sharing a folder earlier in this article.
Documents you share with everyone don’t appear in their Shared with Me view in OneDrive for Business. Why not? Consider that there might be hundreds if not thousands of documents that are shared with everyone. Also, you may not want to send a share invitation email to everyone in the college.
Instead, people can find these documents by:
You can find any document’s web URL in its document callout.
Copy and paste the URL into an email addressed to specific people you want to notify.
In this example, Molly Dempsey searches on the keyword “Court Cases” to find any relevant documents shared with her in the college.
The names of the people with whom you're sharing the document appear on the hover card.
Tips If the library you're working in has a Sharing column, you can select the people icon to open the Share dialog box.
To make a document or folder private again, you can stop sharing it.
Select the people icon for the document or folder to open the Share dialog box.
In the Shared With dialog box, select Can view or Can edit next to the person you want to stop sharing with, and then select Stop sharing.