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To stay updated when your SharePoint documents or items on your site change, you can create alerts. Alerts can be sent to your team via email.

Get alerts on item changes in college SharePoint Online

You can get an alert whenever a file, link, or folder is changed in a SharePoint Online document library. Depending on the item (file, folder, link), you may see different options when you set an alert.

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Click Delete Selected Alerts, and then click OK.

 

Click OK.

See updates without email alerts

If you'd rather not get email or text messages, but still want to keep on top of changes in your document libraries, take a look at File activity in a document library.

Set an alert in SharePoint 2016, 2013, or 2010

Go to the SharePoint library or list where you want to set the alert. If you’re looking at a view of the list or library on another page, you may have to click the title of the list or library first. For example, you may have to click Documents first to go to the Documents library.

Do one of the following:

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Alert

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  • To set an alert for a document, select the document and click Files or Documents, then click Alert Me, and then click Set alert on this document.

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  • To set an alert on a list item, select the item and click the Items tab, then click Alert Me and then click Set alert on this item.

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options

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Note: The exact names of the tabs and buttons in steps 1 and 2 vary if you are in a specialized library or list, such as a picture library, tasks list, or calendar list. For example, a calendar list has Events and Calendar tabs where you can find Alert Me.

Depending on how your site and servers are set up, the person you created an alert for might receive an e-mail message that confirms that you created an alert. The alert e-mail message might provide links to the list or library, alert settings, the name of the person who created the alert, a mobile view, and other information and commands.

Cancel alerts in SharePoint 2016, 2013, or 2010

Go to the SharePoint library or list where you want to set the alert. If you’re looking at a view of the list or library on another page, you may have to click the title of the list or library first. For example, you may have to click Documents first to go to the Documents library.

Click Library or List, click Alert Me, and then click Manage My Alerts.

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Note:  From a document library or list, click Library or List (instead of Page) to find the Alert Me button. The exact names of the tabs vary if you are in a specialized list, such as a tasks list or calendar list. For example, a calendar list has Events and Calendar tabs where you can find the Alert Me button.

Click the checkbox beside name of the alert that you want to delete.

Click Delete Selected Alerts, and then click OK.

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Click OK.

Alert options

In the Alert me when items change dialog, the following settings are available for alerts on an item, file, link (where supported) or folder.

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Note: Not all settings may be available for all alert types or versions of SharePoint.

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