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  • Email facilities are intended for business use. A limited amount of personal use is allowed subject to management agreement;
  • All college emails sent to external email addresses will have a corporate signature added (see below for template);
  • Emails which may be considered libellous, or otherwise detrimental to Rose Bruford College, must not be transmitted internally or externally to the organisation;
  • Emails which are offensive in e.g. a racial, sexual, religious, ethnic, or any other nature are not permitted to be transmitted using email;
  • Unsolicited emails such as Spam should be deleted and must not be passed on to other internal or external email addresses;
  • Emails that are clearly not business related and are in any way suspicious, e.g. “meaningless” sender, subject or attachment name must be deleted;
  • Emails that are of a “phishing” nature or scams that are unsolicited but prompting for any sensitive information such as credit card details, PINS, passwords by way of a hyperlink to a site that even appears authentic must not be opened, or forwarded and should be deleted (some legitimate emails may contain links to a site logon page, for example as a result of the user selecting the “forgotten password” link on a legitimate website;
  • Staff and students should not create, store or automatically forward college emails to an outside email address;
  • The authenticity of an external email origin as stated in the email header must not be relied upon, in particular for requests for information;
  • Users are accountable for usage of their own email accounts and must not share their own password with other individuals;
  • Users should not send confidential or highly sensitive personal information externally without using additional security measures such as encryption;
  • Failure to comply with any of the above policies principles may result in disciplinary action.